Introducing Live Event Production and Tips on How to Do it Well
Although every organizer is bound to run into some troubles from time to time while preparing for the event, there are some mistakes that can be warded off. And so live event production is primarily about being very well prepared. To guarantee everything goes as smoothly as possible, develop a “to do” list to ensure you haven’t neglected any of the essential areas of planning an event. The following points are only example issues to look out for. Consequently, it’s necessary to prepare for all likely matters - the following is far from a completed list of what to look out for.
Ahead of signing a contract, ensure your event doesn’t take place on any public holiday or on the day of an important sporting event. Check when school holidays occur, as many parents might have planned a holiday during that time. It is fundamental that you confirm the event date with all parties invited to verify that everyone understands the where and when of the event.
Visit a venue before you book it. It may be tricky to have the time to make the trip, but this really is important. By viewing your venue prior to the actual event, you confirm your apprehension of the venue size, the ambience, and the level of trouble in getting to the location. It’ll also assist you in making precise directions and maps for your clients, and allow you to know the staff you’ll be co-operating with on site.
Never agree to a contract without the finer details laid out. It is not good enough to merely expect fuzzy words to carry the same meaning to both parties of the contract. If feasible, state all the times, dates and prices in the contract. E.g., if a location is experiencing refurbishment, it ought to be stated clearly when this renovation work will be completed by.
Plan far ahead. Create various back up plans in case your initial idea just won’t be possible with the timing or budget. Never assume everything will run without a problem. Go over all details at least two times and develop lists to help you keep on top of what’s left to do.
